• Interprovincial tournaments/leagues: $100 per sanction.
• Events with international teams/athletes: $250 per sanction.
• PSO fees: May set their own fees for provincial events.

• Applications open 180 days before an event.
• Applications must be submitted at least 60 days before the event.
• WPC will review and schedule a follow-up call within 7 business days of receiving an application.

• Tournament organizer gathers required information and documents.
• Identify a qualified Referee-in-Chief and secure their letter of acknowledgement.
• Submit the online application in RAMP and pay the sanction fee.
• WPC Education & Events Manager reviews and schedules a planning call.
• Once approved:
  • The event is added to the WPC calendar.
  • A sanction letter and insurance certificate (if required) are provided.
  • The organizer receives ongoing support from WPC leading up to the event.

• Host must be a WPC Member (PSO or club) in good standing.
• Certificate of Insurance naming the host facility.
• All participants (athletes, coaches, referees, volunteers) must:
  • Be registered in WPC’s database.
  • Be Safe Sport compliant.
• Head Referee appointed to oversee officiating and evaluations.
• Field of Play and equipment must meet WPC standards.
• Event schedule must align with LTAD/ADM guidelines.
• Adequate referees and trained minor officials must be provided.

If international teams participate, the host must secure and submit:

• Certificate of insurance from the foreign federation naming WPC as additional insured.
• Letter of good standing from the foreign federation listing all participants.
• Proof of travel medical insurance.
• Roster with photos for each International Team - Template
• All documents must be submitted at least 2 weeks prior to competition.

• Direct access to WPC’s Education & Events Manager for planning support.
• Virtual weekend support for technical or discipline issues.
• Development of tournament manager toolkits (by 2027).
• Training resources for minor officials (by 2026–27).
• Shared best practices forum.
• RAMP support for registration, results, and scheduling.

When applying for sanctioning, organizers must provide:

• Referee-in-Chief letter of acknowledgement.
• Action Plan (emergency, weather, safe sport).
• Tournament Technical Bulletin (if not ready at submission, required later).

These templates are starting points and can be customized to fit your club’s style and branding. Most of the information must remain included unless clearly not relevant. The Emergency Action Plan (EAP) must always be tailored to your event, with consideration of normal and potential situations in a public pool facility. Support is available through the Education and Events Manager.

Sample Questions